For hotels, motels, pensions, sanatoriums
This offer is for owners of hotel business, designers and consultants. We offer accounting systems and complexes for hotels. Hotel project is work of many specialists – our company is ready to provide with consultative and technical support in hotel complexes designing, estimation of the project cost. Our specialists are experienced in putting equipment in hotel complex into service. Our company always works with the client's main goal – profit. Accordingly, investments in our solutions and projects are to be justified and produce profit.The Vostok company specialists' experience allows to integrate particular systems of enterprises into unified informational complex, therefore increase efficiency and benefit of using these systems.
Video surveillance is security, personnel, territory security, remote control via the Internet, integration with cash register positions – payment control.
Security and video surveillance system. We can't ensure that our system will protect you from thefts, vandalism or unfair employees (or guests). But on the base of our experience we can guarantee that the system increasingly reduces risks and temptations. Employees' actions are under constant control – it results in sharp rise of discipline, speed and quality of service. Extremely important point – thefts, sometimes, but happen. When theft is occurred, distrust atmosphere appears. On the base of our experience, watching of video camera records, the Hotel Administrator can see that theft was committed by outsiders. Yes, it happens. The situation is not pleasant, but necessary conclusions are made, the territory gets additional security, protection is enhanced, and the most important – competent personnel is saved! There are no wandering, distrusting, suspicion. Video surveillance system carried out the main task, it clarified the situation. It resulted in saving efficiency of the personnel and profit of the enterprise at the proper level.
Accounting system on the base of 1C: Enterprise and Fishka helps automate operation of reception and accommodation service, and also just-in-time accounting in the hotel, café, restaurant, it helps to get information about number fund and trade balance:
- accounting (bookkeeping, according to the chart of accounts, preparation of reports to supervisory Authorities etc.)
- trading (control of income, translocation, consumption of goods at the warehouses of the enterprise etc.)
- managing (control over the enterprise and departments)
- staffing (control over personnel working hours, calculating salaries etc.) base of operation with clients (discount programs, mailing to customers, monitoring calls etc.)
We believe that first of all any business is accounting! Money to spare needs good care! But money is not only in the cash register, it is either stock of goods and products. Property needs to be constantly controlled and accounted.
Equipment for accounting:
POS_terminals – reception, restaurant, café, bar; - POS-printers (check) – reception, restaurant, café, bar;
- Magnetic reader (magnetic card reader);
- RFID readers – system for access, advance calculation in the hotel;
- Data terminals – inventory of property.
Access, control of working hours and visits time – control over customers, personnel, operation of sauna, swimming pool, billiard room and other spaces where setting of video surveillance is not suitable. Access control system. Access of customers to the rooms is performed by plastic cards, control of using electronic equipment is performed by controllers and plastic cards readers, it helps to use electric equipment economically.
Telephony – organisation of telephone network in the hotel – mini-ATS, optimization of expenditures: GSM-gateway, IP-telephony between departments.
The Internet – connection to broadband optical channels (Kievstar, Beeline), distribution of the Internet resources in the hotel, access for guests – paid, free of charge, opportunity of remote (from another building, city, country) video surveillance watching.
Television – digital television, incut of satellite channels, internal hotel channel, transmitting of images from video surveillance cameras to dedicated channels.
Web site is not only business card of hotel complexes in the world wide web Internet. Hotel web site must attract customers and bring profit. We are ready to design effective web sites from business card web site to introduction into operation of booking and reservation system – with review of particular rooms, with opportunity for client to print order form: unique bar code, reservation date etc. Our company develops project of the website for the hotel and technical task – design and programming works are carried out by our partners' teams – specialised studios of Web-design.
Integration of systems:
- Connection between reservation on the website and accounting program;
- Integration of calculation areas (cash positions) with video surveillance;
- Connection between video surveillance access system and Time Attendance System;
- Connection between mini-ATS and accounting program.
The Vostok company experience allows to integrate separate systems of the enterprise into unified informational unit, it results in additional increase of efficiency and benefit of using these systems.
Access, time sheet, time attendance system – it's money as well.
- Staffing, automated distribution of access to the numbers, automatically turnoff heat and water when guests are not in the rooms.
- Sauna – electric fireplaces consume a lot of electricity – automation of time attendance system and automatically turnoff heat and water allows to reduce expenditures and increase income!
- Working time accounting. Example. A maid was late for 5 minutes, at this time a client was waiting for her – whether hotel owner has to pay negligent employee full salary?! - Price for lateness can be extremely high! In automated working time accounting, salary is calculated automatically. On the base of our experience – in production process after implementation of Time Attendance System, 20% of employees are always in time, and penalty was imposed for others: the first delay – 10% from salary, the second one – 30%, the third – dismissal. Everything is clear, simple and automatically. No emotions, some employees had to be fired, but Time Attendance System clearly figured out that those people were ballast for the enterprise. The system resulted in increase of operation efficiency, discipline and diligence went up, all the personnel appreciated results including financial part.
